Effective: November 16, 2021
Polaris Group (“Polaris Group”, “we”, “us” or “our”) respects the privacy of our website visitors, customers, and members (“you” or “your”) and we are committed to protecting it through our compliance with this privacy policy (available at www.polaris-group.com/privacy-policy,and as amended from time to time (“Privacy Policy”)), which describes how we collect, use, and share your personal information. It applies to your use of www.polaris-group.com website(“Website”) through which we provide information about our services (“Services”).
Before accessing, using, or interacting with the Services, you should carefully review this Privacy Policy. Your use of the Website and Services is further governed by our Terms of Use (as amended from time to time (“Terms”)), which is incorporated into this Privacy Policy. If you do not agree with our policies and practices, your choice is not to use our Website or our Services.
1. Overview
Polaris Group is based in the State of Florida in the UnitedStates. We provide these Services for use only by persons located in the UnitedStates. We make no claims that the Services or any of their content is accessible or appropriate outside of the United States. If you access the Services from outside the United States, you do so on your own initiative and are responsible for compliance with local laws.
This Privacy Policy covers our treatment of personally identifiable information. “Personal Information” means any unencrypted or non-deidentified information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked with a particular person, such as, but not limited to, your name, mailing address, email address, telephone number, etc. Please see additional information below on the particular information we may collect. For California residents only, “PersonalInformation” shall have the definition as set forth in the California ConsumerPrivacy Act of 2018 (“CCPA”). Please see the section below entitled “PrivacyNotice for California Residents” for more information.
Personal Information does not include your Personal Information that has been deidentified, pseudonymized, anonymized, aggregated, and/or otherwise processed so as to be unidentifiable in such a way that the data can no longer be attributed to a specific individual (by reasonable means) without the use of additional information, and where such additional information is kept separate and under adequate security to prevent unauthorized re-identification of a specific individual such that one could not, using reasonable efforts, link such information back to a specific individual (collectively, all of the foregoing in this sentence being referred to as “De-Identified Personal Information”).
1. Personal information we collect
The data we process is determined by how you interact with theServices. For example, the way we process your Personal Information may vary depending on whether you have submitted an inquiry via our contact form, registered for our newsletter, or signed up for certain Services.
We may collect several categories of Personal Information from and about you as summarized in the following table:
We obtain Personal Information from the following categories of sources:
InformationYou Provide To Us:
We process information you provide to us on the legal basis of our legitimate interests in performing the function or service you requested. Where appropriate, we may rely on alternate legal bases, such as your consent to certain types of processing.
Marketing Communications:When you sign up to be contacted about our Services, we collect PersonalInformation about you. We may use this information to contact you about ourServices (e.g., setting up a demonstration), activities, and related news. We process this Personal Information on the basis of legitimate interests, or where we obtain your affirmative consent, on the basis of that consent.
If you do not want to receive communications from us in the future, please let us know by following the unsubscribe instructions found in any email we send, or by sending us an email to info@polaris-group.com. Please note we may still contact you if necessary to provide important notifications regarding certain Services.
Information We CollectAutomatically: We use automatic data collection and analytics technologies to collect aggregate and user-specific information about your patterns of use, communication data, and the resources that you access and use on the Website.This information is used to improve our Services. We process information collected automatically on the legal basis of our legitimate interests in assessing the use of its Services. Types of information we collect automatically through your use of the Website includes the following.
Cookies: These are used to make our offering more user-friendly, effective, and more secure. These cookies enable us to analyze how users use our website. We may use both session cookies and permanent cookies. The session cookies are automatically deleted after your visit. Permanent cookies are automatically deleted from your computer when their expiry date is reached or when you delete them yourself before the expiry date. Most web browsers accept cookies automatically. You can usually change your browser’s settings if you would prefer not to send the information. Please note, however, that some of the website’s features may not function properly if you disable cookies.
Social Media Widgets: The Services may contain links to our company’s accounts on social media platforms. Clicking on any such links means that the respective social network receives information on which website you came from as a user.
Log File Information: When you use the Website, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring web page(s), pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We receive log file data when you interact with the Website or interact with our email notifications. We use log file data to provide, understand, and improve our Website, and to customize the content we show you. We may link this log file to other information we collect about you via the Website.
Google Analytics: We useGoogle Analytics, a web analysis service provided by Google Inc. (“Google”).Google uses cookies. The information generated by the cookie on the use of our content by the users is usually transmitted to a Google server in the USA and stored there.
Google will use this information on our behalf to evaluate the use of our Website and content by users, to compile reports on the activities within theWebsite, and to provide us with other services related to the use of our Website content and Internet usage. Also, pseudonymous usage profiles of the users maybe created from the processed data.
Users may prevent the collection by Google of the data generated by the cookies and related to their use of the content and the processing of such data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en. If your browser does not support the link to theBrowser Add-On from Google (e.g. when using our website from your smartphone),you can also opt-out of data collection by Google Analytics by clicking the link below. An opt-out cookie is then stored that prevents the future collection of your data when visiting the Website. If you use Chrome, click hereto opt out of Google Analytics measurements.
Information We Collect from Third Parties: We may collect information that others provide about you when you use the Website, or obtain information from other sources and combine that with information we collect through the Website.
Employment and Background Information: For job applicants in the United States, to the extent permitted by applicable laws, we and our service providers may obtain reports from public records of criminal convictions or sex offender registrations. For applicants outside of the United States, to the extent permitted by applicable laws, we may obtain the local version of background or checks. You agree to and do hereby consent to our and our service providers’ use of such information, including your full name and date of birth, to obtain such reports.
1. How we use your Personal Information
We use the Personal Information we receive about you to provide theServices and for the purposes described in this Privacy Policy. We generally process Personal Information received about you through our Services on the legal basis of our legitimate interests in providing the Services and as necessary to provide you with our Services. Where appropriate, we may rely on alternate legal bases, such as your consent to certain types of processing. We use your data to:
To stay in touch with you:We use your Personal Information to stay in touch with you and keep you informed about Services-related activities. We may use this information to communicate with you about various topics, for example, new program, product, or services information. Communication can be via email, telephone calls, and postal mail. If you wish to stop receiving promotional email materials, follow the unsubscribe instructions at the bottom of each email. There are certain service notification emails that you may not opt-out of, such as notifications of changes to our Services, Terms of Use, or policies.
2. How we share your Personal Information
We may or do disclose your Personal Information, in whole or in part, to the following types of third parties, and for one or more the following purposes:
We share your Personal Information with your consent, to complete a requested transaction initiated by you, or provide a service you requested or authorized. We may also share data with our affiliates; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to maintain the security of our products and services; and to protect our rights or property.
We will only share your data with third parties as described in this PrivacyPolicy, within the scope of applicable law, or with the appropriate consent.Otherwise, it will not be shared with third parties unless we are obliged to do so due to mandatory legal regulations (disclosure to external bodies such as law enforcement authorities in the United States).
We do not sell, license, lease or otherwise disclose your PersonalInformation to any third party for any reason other than the purposes described in this Privacy Policy.
Internally: We may share and process information internally and with our subsidiaries and affiliates. Our personnel may have access to your information as needed to provide and operate theServices in the normal course of business. This includes information regarding your use and interaction with the Services. In many cases, our departments are supported by Service Providers (defined below) to fulfill their tasks.
With our Service Providers: We work with various organizations and individuals to help provide our Services to you (“Service Providers”), such as data hosting. We engage such third-partyService Providers to help us operate, provide, and market our Services. These ServiceProviders have only limited access to your information and may use your information only to perform these tasks on our behalf. Information we share with our Service Providers may include both information you provide to us and information we collect about you, including Personal Information and information from data collection tools.
We take reasonable steps to ensure our Service Providers are obligated to reasonably protect your information on our behalf. If we become aware that aService Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.
Our engagement of Service Providers is often necessary for us to provide the Services to you, particularly where such companies play important roles like helping us keep our Services operating and secure. In some other cases, these Service Providers aren’t strictly necessary for us to provide our Services, but help us make it better by helping us conduct research into how we could better serve our users.
To conduct business transactions:You consent to our disclosure of your Personal Information, De-IdentifiedPersonal Information, and other information you provide to us (“TransferredInformation”) to a potential or actual buyer or acquirer of our company or other successor for the purpose of considering a merger, divestiture, restructuring, reorganization, dissolution, change in control, or sale or transfer of some or all of our assets (each of the foregoing referred to as a“Transfer”), whether as a going concern or as part of bankruptcy, liquidation or other court proceeding, in which Personal Information held by us is among the assets transferred. You agree to and do hereby consent to (and shall not object to) our assignment, conveyance, transfer, and/or license (whether by contract, merger or operation of law) as part of a Transfer, of any or all of our rights, in whole or in part, in or to Transferred Information and your consents, with or without notice to you and without your further consent. We cannot make any representations regarding the use or transfer of TransferredInformation that we may have in the event of our bankruptcy, reorganization, insolvency, receivership, or an assignment for the benefit of creditors. By providing any Personal Information, you expressly agree and consent to the use and/or transfer of Transferred Information or other information in connection with a Transfer. Furthermore, except as required by law, we are not and will not be responsible for any breach of security by any third parties or for any actions of any third parties that receive any of the Transferred Information that is disclosed to us.
To respond to safety and lawful requests: We may be required to disclose your information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We generally do not disclose user information unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Services or using our name, or to protect the safety of any person.This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Policy is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s request to disclose your information. By providing us with your email address you consent to our using the email address to send youService-related notices by email, including any notices required by law (e.g.,notice of data privacy or security incidents), in lieu of communication by postal mail.
Aggregated non-PersonalInformation: We may share De-Identified Personal Information with third parties for any purpose. De-Identified Personal Information or non-PersonalInformation may be aggregated for system administration and to monitor usage of the Website. It may be utilized to measure the number of visits to our Website, average time spent, number of pages viewed and to monitor various other Website statistics. This monitoring helps us evaluate how visitors use and navigate ourWebsite so we can improve the content. We may share De-Identified PersonalInformation or anonymous information (including, but not limited to, anonymous usage data, referring/exit pages and URLs, IP address, platform types, number of clicks, etc.) with interested third parties in any way we choose and for any purpose.
3. Data retention
We store your data as long as it is necessary for the processing purpose in question. Please note that a number of legally imposed retention periods require data to be stored for extended periods. This relates in particular to commercial or fiscal retention obligations. Unless there are further retention requirements, the data will be routinely deleted after use.
In addition, we may retain the information if you have given us your permission to do so, or in the event of legal disputes and we use evidence within the statutory limitation periods.
4. Data security
The security of your Personal Information is important to us. We make commercially reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration, and destruction. We have implemented security measures consistent with industry standards. As no data security protocol is impenetrable, we cannot guarantee the security of our systems or databases, nor can we guarantee that Personal Information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information, including your PersonalInformation is provided by you at your own risk.
5. Other providers
The Services may also contain links to the websites of other companies.Where links to other providers are available, we have no influence as to their content. As a result, no guarantee and liability can be assumed for this content. The content of these pages is always the responsibility of the respective provider or operator of the pages.
6. No data of children collected
We do not knowingly collect, solicit, or maintain Personal Information from anyone under the age of 18 (unless with parental or guardian consent) or knowingly allow such persons to register for our Services. If you are under 18, please do not send any Personal Information about yourself (such as your name, address, telephone number, or email address) to us. In the event that we learn that we have collected Personal Information from a child under age 18 without verification of parental consent, we will use commercially reasonable efforts to delete that information from our database. Please contact us if you have any concerns.
7. Opting-out of communications
Users may opt-out of receiving certain communications from us by following the unsubscribe process described in email communication or by contacting us using the contact information provided above. However, please note you may not opt-out of Services-related communications, such changes or updates to features of the Services, or technical and security notices.
8. Changes to our Privacy Policy
We may modify this Privacy Policy from time to time. The most current version of this Privacy Policy will always be on our website. Our currentPrivacy Policy will always be on our Website and any updates will be effective upon posting. You are responsible for periodically checking our Website for updates. Under certain circumstances, we may also elect to notify registeredUsers of changes or updates to this Privacy Policy by additional means, such as posting a notice on the front page of the Website or by sending you an email, but you should not rely on receiving such additional notice.
9. Contact information
Polaris Group
3030 N. RockyPoint Drive, Suite 240
Tampa, FL 33607
(800) 275-6252
